APPLICATIONS

APPLICATION ASSESSMENT

Applications are made in two stages, Preliminary Enquiry and Detailed Application. A Preliminary Enquiry will be notified of the outcome within two weeks of receipt and if considered to have merit may be invited to submit a Detailed Application. A detailed application, provided all required information has been received, will be reviewed and submitted to the Board for approval. Applicants may be required to supply further documentation before an assessment is made.

Applicants will be notified in writing of the outcome of their detailed submission.

The Foundation will endeavour to keep all information supplied with an application confidential however applicants should be aware when preparing their application that any information provided may be passed on to third parties during the assessment process.
Applications submitted without the information described under How To Apply cannot be considered and grants are made on the basis of assessments against the Foundation's grant criteria by its Board of Directors at its discretion. The Board's decision on an application is not subject to review and reasons not to fund a project may or may not be given.

A decision not to fund a project does not reflect on the merits of the applicant or the value of the project.
Reporting and evaluation will neither positively nor adversely influence future grants. Each application will be reviewed independent of the past performance of the grantseeker on an individual basis.

PRELIMINARY ENQUIRY / FORM

A preliminary enquiry to the Matana Foundation for Young People must include the following information:

A brief description of the organization including ACN, ABN, state of incorporation, address, contact details and contact person.
Background and history of the organization including mission and primary purpose, achievements, size of staff and annual operating budget.
Outline the purpose of the application.
Provide a brief description of the project, its aims and objectives, project beneficiaries and anticipated outcomes.
The timeline of the proposed project.
Total fundraising target for the project and budget breakdown, including sources of income for the project including other organizations approached or which are intended to approach for funding of the project.
The amount of support requested from the Foundation.
Confirmation that the applicant organisation is an eligible organisation and holds appropriate endorsements from the Australian Tax Office.

Enquiries which do not contain the relevant information will not be considered.

DETAILED APPLICATION

If the Foundation is of the view that your project may fall within its funding priorities, you will be invited to submit a Detailed Application with the following information:

The organisation's annual report.
The organisation's audited financial statements.
Evidence of endorsement by the Australian Taxation Office as a Deductible Gift Recipient and as an Income Tax Exempt Charity.
The membership of the Board of the organization.
A full description of the organization.
A full description of the project, what is the long-term program and what will be the project plan after the initial funding.
Details of other funding sources applied for or received.
Supporting evidence - videos, printed material, etc.
Fully detailed budget of income and expenditure and the number of years that the project is expected to run.
Names of referees and any other supporting material.
Evaluation method.

DEADLINES

Applications can be made throughout the year and will be assessed by the Foundation's Assessment Committee and their recommendations will be presented to the Board at the first subsequent board meeting. The board meets quarterly. The committee may also recommend approval without the necessity for a board meeting or, if funds are required urgently, by recommendation to the board by communication.

APPROVALS

Successful applicants must comply with the Foundation's guidelines and relevant ATO law.

Organisations will be required to formally accept the Foundation's terms and conditions before collection of the grant and will be asked to meet the reporting requirements of the Foundation. Organisations in receipt of funds must notify the Foundation of its intention in relation to unspent funds.

Recipients must submit regular reports on the expenditure of grants to demonstrate that funds have been spent on the approved project and must retain receipts to substantiate expenditure.

Organisations may elect to allow the Foundation to publicise their project via newsletters, website, etc.
The Foundation will approve any publicity or recognition of its contribution prior to public release.